Booking Process

Inquiry first. Staff confirmation before anything is final.

Studio W9 primarily provides dry-hire venue and fixed-facility rental. Use AI Project Intake to organize an existing brief, or complete the inquiry form directly. The upload prepares a draft on this page and does not contact staff. To send it, continue to and submit the inquiry form. Submitted inquiries remain unconfirmed until Studio W9 staff review the schedule, technical fit, commercial terms, and payment, then issue final confirmation.

Request Booking Send Inquiry View Rates

How It Works

Step 1

Submit Brief or Inquiry

Upload a brief for structured extraction or enter shoot type, target date, duration, crew size, support rooms, power, access, and project notes directly.

Step 2

Review Fit

Studio W9 reviews schedule, dry-hire category fit, facility requirements, power needs, open questions, and whether approximately 420 sqm of usable shooting space is required.

Step 3

Estimate

Staff validates the extracted scope and prepares a non-binding package estimate. AI Project Intake does not issue an approved quotation.

Step 4

Payment Review

Payment instructions are issued only after Studio W9 staff confirms availability and booking-specific commercial terms. Payment evidence is checked by staff and does not confirm a booking by itself.

Step 5

Confirmation

Final confirmation is issued only after schedule validation, commercial confirmation, and payment verification are complete.

AI-Assisted Brief Intake

Upload Existing Project Material

AI Project Intake accepts text, Markdown, CSV, JSON, text-layer PDF, DOCX, PPTX, and XLSX files up to 8 MB. It organizes booking requirements into a draft on this page. Uploading does not send anything to staff; continue to the inquiry form and submit it when you are ready.

Request Booking

Draft output for staff review

  • Structured dates, hours, attendance, access, and project type
  • Questions and technical checks the team still needs from you
  • A preliminary venue-only pricing baseline when enough detail is available
  • A downloadable draft proposal and extracted details
  • No date hold, payment request, or booking confirmation

What To Include

Production Details

  • Shoot or event type and project name
  • Preferred date and alternate dates
  • Event proper, ingress/setup, and egress times
  • Event proper includes standard house air-conditioning; declare whether AC is required during any ingress or egress hours
  • Estimated crew size, guests, or expected attendance
  • Vehicle, roll-up door, secure storage that may be configured as a compact edit suite, or special cleanup needs

Commercial and Technical Details

  • Preferred package or any estimate you already reviewed
  • Support rooms needed: lounge, dressing, meeting, storage
  • Electrical load schedule, generator, lighting, or equipment requirements
  • Scaled layout, suppliers, safety, security, and waste plan where applicable
  • Billing contact and company details for staff follow-up

Boundary: Uploading a brief only prepares a draft on this page. To send it to staff, continue to the inquiry form and submit it. Direct form submission starts an inquiry only. Studio W9 still reviews date fit, technical requirements, pricing, and commercial terms before anything is finalized.

Payment: Online payment checkout is not available on this page. Payment instructions are issued only after Studio W9 staff confirms availability and booking-specific commercial terms.

Dry-hire scope: Studio W9 provides the venue and fixed facilities. Your team remains responsible for production, technical systems, and event operations unless an approved quotation states otherwise.

Equipment and suppliers: Clients and organizers supply crew, equipment, technical systems, set construction, and event suppliers unless an approved quotation says otherwise.